Finance Assistant – FBL 12 Month Placement – NHS Herefordshire and Worcestershire-Closing on Sunday 26th March
This role is advertised through the Coventry University Talent Team – the employer recruiting is:
NHS Herefordshire and Worcestershire
***PLEASE NOTE THIS IS FOR UNDERGRADUATE STUDENTS***
DO NOT APPLY VIA HANDSHAKE – PLEASE SUBMIT A CV AND COVER LETTER TO THE EMAIL AT THE END OF THE ADVERT
Job Summary
The post supports the provision of an efficient, effective and high quality professional procurement and contract management service capable of meeting all statutory, regulatory and NHS requirements.
Main responsibilities will include maintaining the integrity of the financial management system – including the coding and processing invoices for payment; general accruals, preparation of journals and the provision of timely and accurate budgetary information to budget managers and for statutory returns.
In addition, the post will support the financial over-sight of provider monitoring; financial modeling of clinical pathways, as well as liaising with the Financial Accounts Team.
The post holder will be required to work across sites, so the ability to travel is necessary. The ability to work from home is also required.
Organisational Chart
The Financial Management Team is responsible for the provision of advice and information, interpretation of policy, implementation of changes and, working in conjunction with the Financial Accounting Team, the management of all aspects of the CCGs financial control function including the production of annual accounts, completion of national returns, supporting/identification and delivery of QIPP schemes.
The Financial Management Team works closely with the Financial Accounting Team and Contracting Team, Locality Teams, GP Practices, Commissioning Support Unit, other CCG departments and NHS England.
Key Responsibilities
- Liaise with Commissioning Support Unit, Shared Business Services and Clinical Commissioning Group staff to ensure that sales and purchase ledger invoices are correctly identified, coded and processed in line with Shared Business Services and local policies and procedures.
- Provide ad hoc coding support to budget holders, setting up new code combinations as required.
- Assist in the maintenance of the financial integrity of the general ledger by ensuring that the data within it required to administer the workflows is kept, accurate, up-to-date and relevant.
- Maintain specific payment databases and files to support invoice approval processes.
- Ensure integrity of the financial ledger by ensuring accurate coding of income and expenditure.
- To assist with the month end procedures in line with the agreed monthly timetable.
- Using agreed month end procedures the post holder is responsible for independently and accurately inputting journals and budget adjustments into the ledger.
- Investigate variances against budgets as directed and produce fully documented evidence to support, highlighting variances for further review.
- Support the Financial Accounts Team in providing financial analysis to assist in the completion of Clinical Commissioning Group Annual Accounts and other statutory returns.
- To assist with the financial over-sight of Provider contract monitoring, highlighting variances and supporting the investigation of variances by the Contracting Team.
- To assist in the financial modelling of service redesign projects undertaken across the Worcestershire CCGs.
- Reviewing invoices and extracting required information.
- Attend Finance Team meetings.
- To support other Finance staff and undertake other ad hoc duties commensurate with the responsibilities of the post as and when required.
Other Duties & Responsibilities
1. The post holder will be required to use a computer, either a stand alone or as part of a networked system, and will be responsible for the quality of information. The amount of time spent on this type of work will depend on the job.
2. The CCG embraces the principles of Improving Working Lives and all staff will be required to adhere to the standards laid down in this initiative.
3. The post holder will be required to take part in an annual performance appraisal, where this job description will be reviewed, and objectives set.
- The CCG has a No Smoking Policy that prohibits any smoking whilst at work.
- To follow and adhere to the CCG’s Health and Safety Policies and instructions and be responsible for your own and others health and safety in the work place.
- The post holder is expected to contribute to the creation of a working environment where everyone feels respected, valued and treated with dignity.
Essential
- Studying for an Accounting & Finance degree, or a degree including Accounting and Finance modules
- Educated to A level or equivalent
- GCSEs or equivalent, including Mathematics and English
- IT skills, particularly knowledge and use of MS Excel and Word
- Good communication skills both written and verbal.
- Self-motivated and able to act on own initiative.
- Able to work with flexibility and adaptability.
- Problem solving skills
- Able to work to regular tight deadlines.
Desirable
- Use of computerised systems.
- The ability to analyse and interpret basic performance and financial information.
Information Governance, Data Protection and Confidentiality
All staff are expected to:
· Ensure the confidentiality and security of all information that is dealt with in the course of performing your duties in accordance with the requirements of the Data Protection Act 1998 and adhere to the principles of Caldicott;
· Be aware that the CCG operates a “Code of Conduct for handling personal identifiable information”. They should become familiar with the “Code” and keep up to date with any changes that are made. Breaches of the guidelines in the “Code” could be regarded as gross misconduct and may result in serious disciplinary action being taken, up to and including dismissal;
· Comply with and keep up to date with the requirements of legislation such as the Freedom of Information Act 2000 and Computer Misuse Act 1990;
· Ensure that your staff maintain that the confidentiality and security of all information that is dealt with in the course of performing their duties is in accordance with the requirements of the Data Protection Act 1998 and the principles of Caldicott; and
· Ensure that your staff are aware of their obligations under legislation such as the Freedom of Information Act 2000; Computer Misuse Act 1990, and that staff are updated with any changes or additions relevant to legislation.
Equality and Diversity
The CCG is committed to equality and diversity and works hard to make sure all staff and service users have access to an environment that is open and a free from discrimination. As a CCG we value the diversity of our staff and service users, and therefore recognise and appreciate that everyone associated with the CCG is different and so should be treated in ways that are consistent with their needs and preferences.
In support of this all staff are required to be aware of the CCG’s Equality and Diversity Policy and the commitments and responsibilities the CCG has to:
· Eliminate unlawful discrimination, harassment and victimisation and other conduct prohibited by the Act
· Advance equality of opportunity between people who share a protected characteristic and those who do not.
· Foster good relations between people who share a protected characteristic and those who do not
We firmly believe that it makes good business sense to have a workforce representative of the communities we serve and so encourage applications from all sections of the community.
Safeguarding Children and Adults
All CCG employees are required to act in such a way that at all times safeguards and promotes the health and well-being of children and vulnerable adults. Familiarisation with and adherence to the policies and procedures of the Local Safeguarding Boards (Children and Adults) and those of the CCG is an essential requirement of all employees as is participation in mandatory safeguarding training in accordance with the employees roles and responsibilities.
Personal Development
The CCG is committed to supporting the development of all staff. All employees have a responsibility to participate in the personal development process with their manager, which will provide an opportunity to:
· establish and take action towards achieving goals
· have a conversation about job role, career aspirations and personal development
· align personal aspirations with corporate objectives
· agree actions that are underpinned by the CCG’s value base
As part of development, employees have joint responsibility with their line manager for the development of skills and competencies through identification and participation in training and development activities relevant to their role.
External Interests
Each member of the CCG’s staff is responsible for ensuring that any external interest they have does not conflict with the duties of their posts and they must disclose the external interest if this is likely to occur, or if they are in doubt about a possible conflict of interest.
Health & Safety
In accordance with the Health and Safety at Work Act 1974 and other supplementary legislation, you are required to take reasonable care to avoid injury during the course of work and co-operate with the CCG and others in meeting statutory regulations.
· To comply with safety instructions and CCG policies and procedures.
· To use in a proper safe manner the equipment and facilities provided.
· To refrain from wilful misuse of or interference with anything provided in the interest of health and safety and any action which might endanger yourself and others.
· To report as soon as practical any hazards and defects to your senior manager.
· To report as soon as practical accidents and untoward incidents and to ensure that accident forms are completed.
Smoke Free Policy
In line with the Department of Health guidelines, the CCG operates a strict smoke-free policy. This includes not permitting the use of E-Cigarettes on the premises.
Notes & Review
This is not an exhaustive list of duties and responsibilities, and the post holder may be required to undertake other duties, which fall within the grade of the job, in discussion with their manager. This job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the post holder.
This job description is intended as an outline indicator of general areas of activity and will be amended in the light of the changing needs of the organisation. It will be reviewed in conjunction with the post holder on an annual basis.
APPLICATION INSTRUCTIONS
Please do not click the apply button – you must SEND your CV and cover letter to:
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FBL PLACEMENT ROLE – NHS HW PLACEMENT
Closing on Sunday 26th March
this will reward you with 10CPD points
